Bookkeeping for contractors who'd rather be on the job.
You bid the work, run the crews, and hit three supply houses before lunch. The paperwork can be ours. Flat-fee bookkeeping for Texas trades: plumbers, electricians, HVAC, roofers, remodelers, landscapers, and everyone else who builds for a living.
We reply within one business day. No pitch, no pressure.Straightforward pricing
Exact prices, on the page.
Priced by how many accounts we reconcile and how many transactions run through them, not by your trade. Same menu for everyone, published like it should be.
Essentials
For solo operators keeping it lean
- Up to 2 bank or credit card accounts
- Up to 100 transactions a month
- Every account reconciled monthly
- P&L and balance sheet by the 15th
Standard
For established businesses with real volume
- Up to 4 bank or credit card accounts
- Up to 250 transactions a month
- Everything in Essentials
Growing
For businesses with crews, subs, and volume
- Starts at 6 bank or credit card accounts, 500 transactions; bigger books quoted flat, in writing
- Everything in Standard
- Subcontractor W-9 & 1099 tracking
- Monthly Owner's Briefing: a 30-minute call on your numbers, what changed, and what to watch
Add-ons, available on any plan
Heard on job sites everywhere
Sound like your operation?
You're good at the work. That was never the question. The books just need their own crew.
Built for the trades
What we handle, so you don't have to.
- Supply house runs done right. Materials, equipment, and rentals categorized correctly, not dumped into one giant "supplies" pile.
- Truck and fuel costs tracked properly. Recorded the way your CPA wants to see them at tax time.
- Subs handled start to finish. W-9s collected up front, payments tracked all year, 1099s filed every January. $25 per form, no January panic.
- Every account reconciled monthly. Bank and credit cards matched to the statement, to the penny.
- A P&L by the 15th. What came in, what went out, and what's left.
- Seasonal swings, visible. When the slow months show up in your reports ahead of time, they stop being scary.
Straight talk
What we don't do, on purpose.
We don't build full job-costing systems, WIP schedules, or manage pay applications. If your operation has grown to where you need that, we'll tell you straight and point you in the right direction. What most trades need first is simpler and more urgent: books that are clean, current, and closed on time, every month. That's exactly what we do.
Run your jobs in Jobber, Housecall Pro, or ServiceTitan? Keep them. Your field app runs the work. We keep the money side accurate in QuickBooks Online.
Worth knowing before January
The 1099 threshold just changed, and it's a big jump.
If you pay subs, this affects you. For years the rule was simple: pay someone $600 or more and they get a 1099-NEC. That number moved.
| Payments you made during | You file in | Threshold per sub |
|---|---|---|
| 2025 | January 2026 | $600 or more |
| 2026 | January 2027 | $2,000 or more |
Source: IRS Instructions for Forms 1099-MISC and 1099-NEC (Rev. December 2026). The IRS still shows the older $600 figure on some of its own web pages, so if you go looking and see a conflict, the current PDF instructions are the authority. Inflation adjustments to the new threshold start in 2027.
Fewer forms is good news. It does not mean fewer records. You still have to know what you paid every sub across the whole year to know who crosses the line, and that only works if the payments were tracked correctly as they happened. This is the part we handle.
The parts that trip people up
Five things most contractors learn the hard way.
- Get the W-9 before you pay, not after. Before the first check, you have leverage and they have motivation. In January, you have neither. This single habit prevents most 1099 headaches.
- No W-9 has a real cost. If a sub will not give you a taxpayer ID number, the IRS requires backup withholding at 24% of what you pay them. That is not a penalty someone made up. It is the published rate.
- Corporations usually do not get a 1099. If your sub is a corporation, they are generally exempt. The famous exception is attorneys, who get one regardless. This is exactly why the W-9 matters: it tells you which one you are dealing with.
- Paid by credit card? Different form, not yours. Payments made by credit card, debit card, or a payment app get reported by the processor on a 1099-K. You do not also send a 1099-NEC for those. Getting this wrong double-reports your sub, and they will call you about it.
- January 31 is both deadlines, and late costs double. The sub's copy and the IRS copy are both due January 31. Missing them triggers two separate penalties, one for each copy, per form. That is how a small oversight turns into a real number.
There is also an e-filing rule worth knowing: if you file 10 or more information returns total for the year, counting all your 1099s and W-2s together, the IRS requires electronic filing. Most contractors with a few subs and a couple of employees hit that line without realizing it.
This is general information about published IRS rules, current as of July 2026, not tax advice. We are bookkeepers, not tax preparers. Whether a specific worker is a contractor or an employee is a question for your CPA, and it is one worth asking, because it carries the highest stakes of anything on this page.
Contractor questions, straight answers
What the trades ask us.
Can you tell me which jobs made money?
Here's the honest answer: clean books show you your real income, spending, and margins by category, and that alone answers more than most contractors have ever seen. Full per-job costing is a bigger system, and if you need that level, we'll say so up front rather than pretend.
My business and personal spending are tangled together. Is that a problem?
It's the most common thing we see, and it's fixable. We separate them cleanly in the books and give you a simple habit going forward: one card for the business, everything else stays personal.
I use Jobber / Housecall Pro / ServiceTitan. Do I have to change anything?
No. Those tools run your scheduling and invoicing; we keep QuickBooks accurate on the money side. You keep working exactly how you work.
Do you run payroll for my crew?
No, and that protects you: we never touch or move your money. We coordinate with your payroll provider so wages land correctly in the books.
Get back to the job. We've got the books.
Email or call. We reply within one business day, no pitch, no pressure. If we're a fit, your books can be current in about two weeks.